We need your vote! Also a note about the trail closure
May 06, 2024
Dear Beechtree Neighbors,
The window of opportunity to obtain the votes for the fenced-lot
ballots is rapidly approaching. In order to prevent the need for a
door-to-door collection, or increase in dues, we need to get to a vote from everyone.
You may simply reply to the email and with your name, address, and your vote of YES or NO.
The current Covenants has conflicting language that has not allowed
the dues that were necessary to finance these repairs to be collected
for nearly 30 years, yet cites the HOA as responsible for maintenance.
The proposed amendment clarifies that these homeowners are
responsible for their fence maintenance. If passed, it will eliminate
the need to impose require substantial dues on the fenced-lot owners or
other members of the Association and assist with keeping these
properties safe and well- maintained. Please feel free to send me a
personal message if you have any additional questions.
Also, there will be temporary closure of the walking trail and
Beechtree staircase over the next 2 weeks. The trail resurfacing should
begin May 8th-12th, weather permitting. The staircase repair will begin
on May 16th and completion should be under one week, weather permitting.
Please avoid use of the trail during this time for safety reasons and
to avoid interference with the work in progress. Thank you for your
understanding of this temporary inconvenience that will afford long-term
benefits.
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Fenced Lot Vote
April 28, 2024
Important! Your action is needed.
Why we need you to return your ballot on the fenced lot vote:
The HOA is voting to change the covenants regarding the fenced lots. A change to the covenants requires a 70% vote of the entire HOA membership. If we do not receive the required amount, we need to go door-to-door to collect the ballots. We would rather not bother you! You may simply take a photo of the filled in ballot with your phone and email it to beecary@ciramail.com
Why we are voting to change the covenants:
The covenants as written state that the entire HOA is responsible for the maintenance of fences in the “fenced lots” which are mostly homes in Oak Hill Loop. The covenants state that the HOA will collect extra dues from those “fenced lot” homeowners in order to pay for the upkeep and replacement of those fences. However, for the past 30 years, the HOA has neglected to collect those dues. Now the fences need to be replaced and the HOA does not have money to pay for it. A meeting was held with the “fenced lot” homeowners, and the consensus was to change the covenants instead of trying to impose a special assessment of those homeowners.
Why you should vote YES if you are NOT a “fenced lot” homeowner:
Changing the covenants will avoid the possibility of you having to pay to replace fences on someone else’s property.
Why you should vote YES if you ARE a “fenced lot” homeowner:
Changing the covenants means that:
- If you have already repaired, replaced, or removed your fence, you will not be forced to pay for the replacement of all the fences.
- You will not have your dues increased well above the rest of the neighborhood.
- You will not be required to pay a special assessment
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Why Does the Trail Need To be Closed?
November 02, 2022
The trail needs to be closed because there will be continuous construction during the stream restoration. The trail closure is required by the permitted plans with the Town of Cary.
It is unfortunate that the Black Greenway entrance on Cary Parkway is closed at the same time as the Beechtree trail is closed. There was no way that stream restoration could be rescheduled around that.
The project has been in planning for 4 years, and suffered numerous delays, and it needed to begin this fall as required by the grants and contractor scheduling.
Anthony Corriveau
Beechtree HOA Stream Liaison
Beechtree Stream Corridor Restoration Construction Memo
This is a reminder that the walking path located adjacent to the project will be closed to pedestrian access for the duration of construction. There will be an orange safety fence put up at all pedestrian access locations and along the path perimeter. Construction tape will be used in other areas to indicate the boundaries of the construction area. Efforts will be made to keep the connection to the black creek greenway, from the cul-de-sac at the end of Montibello Drive, open as can be possible during construction. However, there will be times when this area will also need to be closed to pedestrian access to allow for construction activities. The times when this area will be opened to the public will be at the discretion of the contractor.
No one except for authorized construction personnel shall be allowed inside the construction area. There
will be heavy machinery, material stockpiles, equipment storage, and activity that will pose dangers to the
public. Please refrain from entering the construction area at any time and even when you do not observe
activity.
It is our goal to complete this project in an efficient and safe manner. As such, our contractors need to operate safely without interruption. If you have questions or concerns along the way, those should be
directed in writing to the Beechtree Community HOA Board. We will process these as quickly as
possible. Thank you for your patience throughout this process and we will continue to update the
community as the project progresses.
Sincerely,
Kris Bass Engineering, PLLC
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BOD Fall Community Update 2022
October 28, 2022
Dear Beechtree Neighbors,
On behalf of the Beechtree HOA Board of Directors, I would like to share with you some very important updates:
Beechtree Greenway is CLOSED
This is a reminder that our walking path and ponds are closed to ALL residents until the completion of the stream restoration,estimated to be April 2023. The construction crew has reported some residents have been inside the construction area this past week. No one except for authorized construction personnel shall be allowed inside the orange fenced area.
There will be heavy machinery, material stockpiles, equipment storage, and activity that will pose dangers to the public. Please refrain from entering the construction area at any time and even when you do not observe activity.
Streaming Project
We recently learned that incorrect information was inadvertently communicated during the recent walkthrough. It was the understanding of the Board that the pond wildlife would be relocated to the remaining small pond near the Rock Pointe entrance by Foster Pond Management. Unfortunately, the $7,200 expense to perform the relocation was not included in the contracted price. The Board of Directors determined that this cost was excessive, and chose to forego the relocation; given there was no guarantee that the fish would survive the move. In addition, the Board felt the community at large would prefer to use that money for future projects; such as trail repair. We know this is very disappointing to some and apologize for the miscommunication..
Sidewalk Project
The Town of Cary is extending the sidewalk across the bridge on NW Cary Pkwy that is between Hampton Lee Ct and Norwell Blvd. They are also modifying the entrance to the Black Creek Greenway. As part of this project, they will need a very small portion of HOA property
situated along NW Cary Pkwy. The land is basically a ditch along the road, and serves no significant purpose for the Association. The specific need includes a Permanent Utility Easement of 0.019 acres and a Temporary Construction Easement need for 0.113 acres, for a total of 0.132 acres. There are no impacts to landscaping. The Town of Cary has offered the Association $25,785.00 for the acquisition of the easements.The Board of Directors would like to proceed with finalizing this transaction and place acquired funds in our reserve accounts to fund upcoming projects.
Beechtree car break-ins
Recently, there have been an increased number of car break-ins noted in our community. We are encouraging all home owners to take extra precautions to secure their property,and file a police report if you experience this unfortunate situation. This data can be used to look at patterns of crime activity and support a need for greater surveillance efforts.
Block/Street Captains
If you are interested in being a block/street captain to help quickly disseminate information for situations requiring urgent responses, and serve to notify the Board of concerns in your particular area of Beechtree, please contact our management company(Real Manage) @ BEECARY@ciramail.com. However, updated emails and phone numbers where text messages can be received, are still a great way to connect quickly with Beechtree homeowners. Please contact the Real Manage to update your information and designate your preferred method of contact.
The next meeting of the Board of Directors is scheduled for January 11, 2023 at 6:00PM. You may contact Real Manage if you would like to be included on the agenda for that meeting.
Neighborly yours,
Angela B. Smith
Beechtree HOA President
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Car break-ins on Montibello Drive
October 20, 2022
I am saddened to report that 2 homes have been the target of car break-ins this week. Both incidents occurred on Montibello Drive. A vehicle on the street and one in the driveway of one homeowner was ransacked and papers scattered from the glove compartment. Fortunately, no valuables were taken.The other home experienced a break-in to a vehicle parked in the garage. The homeowner’s purse with all belongings were taken, including car keys. There was an attempt to remove the car from garage but fortunately it failed. A police report has been filed. Please review security device footage from this past Tuesday and Wednesday night, especially at upper and mid-Montibello Dr. If anyone notes suspicious activity,please contact the Cary police.
I would also encourage fellow neighbors to take extra precautions in securing your belongings and keeping garage doors closed when not in use.
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Stream Restoration Timeline
September 19, 2022
Below is the project timeline that we received from the contractors.
Projected Project Timeline:
September 2022
- Contractors begin mobilizing to site[complete]
- Erosion control fencing installed[complete]
- Water level lowering begins[started]
October 2022
- Tree removal [complete]
- Pond removal & stream restoration construction begins
November 2022
- Pond removal & stream restoration construction continues
December 2022
- Pond removal & stream restoration construction complete
- Planting of pond removal area
- Upstream stream restoration construction begins
January 2023
- Pond removal & stream restoration construction complete
- Planting of pond removal area
- Upstream stream restoration construction complete
February 2023
- Downstream stream restoration construction begins
March 2023
- Downstream stream restoration construction complete
- Planting of Upstream & Downstream restoration areas complete
April 2023
- Estimated project completion date
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